Download QuickBooks 2016: A Guide for Small Businesses
If you are a small business owner looking for a reliable and easy-to-use accounting software, you might want to consider downloading QuickBooks 2016. QuickBooks is one of the most popular and trusted accounting solutions for small businesses, with over 7 million users worldwide. In this article, we will explain what QuickBooks 2016 is, why you might need it, how to download it, and how to upgrade it to a newer version.
What is QuickBooks 2016 and why do you need it?
QuickBooks 2016 is a desktop version of QuickBooks that was released in September 2015. It is designed to help you manage your business finances, such as income, expenses, invoices, payments, taxes, reports, and more. QuickBooks 2016 can also integrate with other software and services, such as Microsoft Office, PayPal, Shopify, Square, and more.
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You might need QuickBooks 2016 if you want to:
Keep track of your cash flow and profitability
Create professional invoices and estimates
Manage your inventory and purchase orders
Pay your employees and contractors
Prepare and file your taxes
Generate financial reports and insights
Access your data from multiple devices
QuickBooks 2016 features and benefits
QuickBooks 2016 offers a number of features and benefits that can help you run your business more efficiently and effectively. Some of the new and improved features in QuickBooks 2016 are:
Bill Tracker: This feature gives you an instant view of your outstanding bills, item receipts, and purchase orders in one place. You can also sort, filter, print, or email them as needed.
Fiscal Year-to-Last Month report filter: This feature allows you to generate a report that covers the current fiscal year up to the last month. This can help you compare your performance with the previous year or budget.
Payments Screen Search Options: This feature enables you to sort by any column in the payment screen and find the transaction you are looking for quickly. You can also search by amount, date range, or customer name.
Auto Copy Ship-To Address: This feature saves you time by automatically copying the ship-to address from your sales order or estimate to your purchase order. You can also edit or override it if needed.
Bulk Clear Send Forms: This feature allows you to select and remove multiple documents from the send queue in one step. This can help you avoid sending duplicate or unwanted forms.
Continuous Feed Label Printer Support: This feature enables you to print labels on single-roll continuous labels, in addition to label sheets. This can save you money and paper.
Streamlined Upgrade Experience: This feature simplifies the process of upgrading your existing file to a newer version of QuickBooks. It creates a backup file using a new dialog box and guides you through the steps.
QuickBooks 2016 system requirements
To run QuickBooks 2016 smoothly on your computer, you need to meet the following minimum system requirements:
A Windows 10 (64 bit), or Windows 11 operating system
A minimum 2.4 GHz processor
A minimum 4 GB of RAM (8 GB recommended)
A minimum 2.5 GB of disk space (additional space required for data files)
A 4x DVD-ROM drive (unless the user is downloading QuickBooks from Intuit server)
A minimum 1280x1024 screen resolution or higher with up to 2 extended monitors
A compatible printer if the user wants to print checks, deposit slips, lists, purchase orders, mailing labels, reports, or graphs
An internet connection for online features and updates
A product registration
How to download QuickBooks 2016
If you have purchased QuickBooks 2016 from Intuit or an authorized reseller, you can download it from the official website. Here are the steps to follow:
Download link and license number
Go to the and select your country.
Select QuickBooks Desktop from the product drop-down menu.
Select 2016 from the version drop-down menu.
Click on the Search button and then click on the Download button for the edition you want (Pro, Premier, or Enterprise).
Save the file to a location where you can easily find it, such as your desktop.
Locate your license number and product number in the confirmation email you received from Intuit or on the original packaging. You will need these numbers to activate QuickBooks after installation.
Installation steps and tips
Close any open programs on your computer and disable your antivirus software temporarily.
Double-click on the downloaded file (QuickBooksPro2016.exe, QuickBooksPremier2016.exe, or QuickBooksEnterprise16.exe) to start the installation process.
Follow the on-screen instructions and accept the terms and conditions.
Choose the type of installation you want: Express or Custom. Express is recommended for most users as it will replace your previous version of QuickBooks. Custom allows you to choose a different install location and keep multiple versions of QuickBooks on your computer.
Enter your license number and product number when prompted and click Next.
Select the option to open QuickBooks automatically after installation and click Install.
Wait for the installation to complete and then restart your computer if required.
Open QuickBooks and activate it online or by phone.
Restore your company file from a backup or create a new one.
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Make sure your computer meets the system requirements for QuickBooks 2016.
Back up your company file before installing QuickBooks 2016.
Update your Windows operating system and drivers to the latest versions.
If you encounter any errors or issues during installation, refer to the or contact QuickBooks support for assistance.
How to upgrade QuickBooks 2016 to a newer version
If you want to enjoy the latest features and enhancements of QuickBooks, you might want to upgrade your QuickBooks 2016 to a newer version. QuickBooks releases a new version every year, and the current version is QuickBooks 2023. You can upgrade your QuickBooks 2016 to QuickBooks 2023 or any other version that is still supported by Intuit.
Upgrade options and benefits
You have two options to upgrade your QuickBooks 2016: buy a new license or subscribe to a QuickBooks Desktop Plus plan. Here are the pros and cons of each option:
Option
Pros
Cons
Buy a new license
- You own the software and can use it indefinitely- You can choose the edition and number of users you need- You can install it on multiple computers
- You have to pay a one-time fee upfront- You have to buy a new license every three years to get support and updates- You have to manually download and install the new version
Subscribe to a QuickBooks Desktop Plus plan
- You pay a monthly or annual fee that includes support and updates- You get access to the latest version of QuickBooks automatically- You get additional benefits such as data backup, data recovery, and premium support
- You have to renew your subscription every year to keep using the software- You can only use the software on one computer- You have to be online to activate and update the software
The benefits of upgrading your QuickBooks 2016 to a newer version are:
You get access to new and improved features that can help you manage your business better.
You get security updates that can protect your data from hackers and malware.
You get compatibility with the latest Windows operating system and other software.
You get support from Intuit in case you encounter any issues or need help.
You avoid potential errors or problems that might arise from using an outdated version of QuickBooks.
Upgrade steps and tips
If you decide to upgrade your QuickBooks 2016 to a newer version, here are the steps to follow:
Back up your company file and make sure it is error-free.
Buy a new license or subscribe to a QuickBooks Desktop Plus plan from the official website or an authorized reseller.
Download the new version of QuickBooks from the link provided in the confirmation email or from the Downloads and Updates page.
Install the new version of QuickBooks on your computer and activate it with your license number or subscription credentials.
Open your company file in the new version of QuickBooks and follow the prompts to update it.
Verify that your data is correct and complete in the new version of QuickBooks.
Some tips to ensure a smooth upgrade are:
Do not uninstall your old version of QuickBooks until you are sure that the new version is working properly.
If you have multiple versions of QuickBooks on your computer, make sure you open the correct one for your company file.
If you have any third-party applications or integrations that work with QuickBooks, check their compatibility with the new version of QuickBooks before upgrading.
If you encounter any errors or issues during or after upgrading, refer to the or contact QuickBooks support for assistance.
Conclusion
In this article, we have explained how to download QuickBooks 2016, a desktop accounting software for small businesses. We have also discussed how to upgrade QuickBooks 2016 to a newer version, such as QuickBooks 2023, and what are the benefits and options of doing so. We hope this article has been helpful and informative for you. If you have any questions or need more guidance, please feel free to contact us at any time. We are always happy to help you with your accounting needs.
Frequently Asked Questions
Here are some common questions and answers related to downloading and upgrading QuickBooks 2016:
How long does it take to download and install QuickBooks 2016?The time it takes to download and install QuickBooks 2016 depends on your internet speed, computer performance, and file size. On average, it takes about 15 minutes to download and install QuickBooks 2016. However, this may vary depending on your specific situation.
Can I use QuickBooks 2016 on a Mac?No, QuickBooks 2016 is only compatible with Windows operating systems. If you want to use QuickBooks on a Mac, you have two options: use QuickBooks Online, a cloud-based version of QuickBooks that works on any device with an internet browser, or use QuickBooks for Mac, a separate product that is designed for Mac users.
How can I transfer my data from QuickBooks 2016 to another computer?If you want to move your data from QuickBooks 2016 to another computer, you need to create a backup file of your company file and restore it on the new computer. You also need to install QuickBooks 2016 on the new computer and activate it with the same license number. For detailed instructions, please refer to this .
How can I get support for QuickBooks 2016?If you need help or assistance with QuickBooks 2016, you can contact QuickBooks support by phone, chat, email, or community forum. However, please note that QuickBooks 2016 is no longer supported by Intuit as of May 31, 2020. This means that you will not receive any updates, security patches, or technical support for this version. Therefore, we recommend that you upgrade to a newer version of QuickBooks as soon as possible.
How much does it cost to upgrade QuickBooks 2016 to a newer version?The cost of upgrading QuickBooks 2016 to a newer version depends on the option you choose: buying a new license or subscribing to a QuickBooks Desktop Plus plan. The price also varies depending on the edition and number of users you need. For example, as of June 2023, the price of buying a new license for QuickBooks Pro 2023 is $399.99 for one user, while the price of subscribing to a QuickBooks Desktop Pro Plus plan is $199.99 per year for one user. You can compare the prices and features of different versions and plans on the .
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